Internal Safety Inspection of Workplace

  

1.0           Purpose

1.1            To establish a documented procedure for inspection of compliance of safety SOPs in the operation area and to take corrective/preventive actions for compliance.

2.0           Scope

2.1         This SOP is applicable for all operating areas of Factory complex of “NAME” Pharmaceuticals Ltd.

3.0           Responsibility

3.1            Safety Inspection Team

3.2            Head of QA is responsible for regulatory compliance and approval of this SOP.

4.0           Abbreviations and Definitions

4.1            Safety               : The condition of being safe, free from danger, risk or injury.

4.2            Inspection        : Inspection is a systematic and wherever possible, independent examination to determine whether activities and related results confirm to planned arrangements.

4.3            MSDS   : Material Safety Data Sheet

4.4            PPE     : Personal Protective Equipment

4.5            HVAC   : Heating, Ventilation, and Air Conditioning

4.6            ETP      : Effluent Treatment Plant

5.0           Materials and Equipment

5.1            Personal Protective Equipment

6.0           Precaution / Health and Safety Considerations

6.1            Not Appreciable

7.0           Procedure

7.1       Internal safety inspection shall be conducted by internal safety inspection team of the plant  comprising member from Administration Department; Engineering Department and QA Department.

7.2            The facility shall be inspected twice in a year.

7.3            During safety inspection, a specific safety inspection checklist format as per Annexure-I shall be followed.

7.4       Inspection team shall cover all areas (both inside and outside) in the facility. Observations shall be recorded in the internal safety inspection checklist format.( Annexure-I)

7.5     After completing the inspection, inspection team shall analyze the observations and recommend corrective/preventive action.

7.6            Inspection report shall be sent to All Departmental Head for taking necessary action.

7.7         Recommendation and action plan shall be circulated by concerned Plant/Head of QA to all department heads before the due date of the next inspection.

8.0           Reference Document

8.1            In-house

9.0           Annexure

9.1            Annexure –I      :           INTERNAL SAFETY INSPECTION CHECKLIST

10.0        Revision History

 

Revision No.	Brief reason for the revision	Effective Date	Remarks
01	New

  

11.0        Training

11.1       Head of Quality Assurance or his nominee is responsible to conduct a training session on this  SOP.

 

Annexure-I

 

INTERNAL SAFETY INSPECTION CHECKLIST

 

Area:                                                    Audited on :                                       Audit Ref:          -----------------------------------------;                      ------------------------ ;                          -----------------------
Sl. No.	Check points	Yes	No	Observations	Recommendation for corrective/Preventive Action	Responsibility  / Action Plan	Target
Fire Safety
01.	Are fire exits clearly marked and easily identifiable?
02.	Are fire exits free from obstruction?
03.	Are there multiple entrances and exits to the area?
04.	Are Emergency telephone Numbers clearly displayed?
05.	Are fire extinguishers available and suitable to the type of fires that may occur (e.g. carbon dioxide for electrical fires)
06.	Are flammable materials properly stored?
07.	Fire/Emergency alarm systems operational; fire exit signs lit.
08.	Fire evacuation plan is posted
09.	Worker know the plan (ask a worker)
Electrical  Safety
10.	Extension cords are secured & in good condition.
11.	Clear access to electrical panels & no combustible material stored around.
12.	Is a carbon dioxide fire extinguisher placed adjacent to switch board?
Storage & Handling of Hazardous Substances
13.	Are MSDSs for each substance is available & accessible?
14.	Is the plant/facility provided with adequate PPE?
15.	Are all hazardous substances are properly labeled, stored and disposed off?
16.	Are all chemicals safely stored?
17.	Are all areas in which hazardous substance are used or stored well ventilated?
18.	Are there easy to read warning signs in hazardous areas?
19.	Are the amounts the solvent used and stored kept to minimum?
20.	Are all gas cylinders suitably stored?
21.	Is a flammable/ corrosive/ poisonous liquid cabinet installed?
22.	Is training provided for safe use & Storage of Hazardous Substances? (ask worker)
Use of Personal Protective Equipment (PPE)
23.	Is appropriate PPE available?
24.	Is PPE worn in designated areas? (observe)
25.	Is regular maintenance of PPE?
26.	Is training provided on the correct use and maintenance of PPE? (ask worker)
First Aid
27.	Is/Are First Aid Box (s) available and contains required medicine?
28.	Are First Aid Box (s) placed in proper place?
29.	Are the contents of the First Aid Box check monthly?
30.	Employees know how to get first aid when needed. (ask worker)
31.	Are first aid cabinet clearly labeled?
Lighting in Areas
32.	Are all the areas adequately lit?
33.	Is there an emergency lighting system that is adequately maintained?
34.	Are light fitting in good repair and clean?
Storage Areas
35.	Are storage areas easily accessible?
36.	Are the shelves in good condition?
37.	Is there adequate lighting?
38.	Is there adequate ventilation?
39.	Are shelves free from dust and rubbish?
40.	Are floor clear of rubbish?
41.	Are material neatly & safely piled?
42.	Are storage shelves overloaded or beyond their rated capacity?
43.	Are large & heavy objects stored in lower shelves?
44.	Are there ladders or stools to get to materials on higher shelves?
45.	Pallets are good condition.
Ventilation/Air Conditioning
46.	Are the ventilation systems satisfactory?
47.	Are air conditioning filters cleaned regularly?
48.	Are exhaust system work properly?
Laboratory Safety
49.	Are employees trained in laboratory safety procedures?
50.	Are safety procedures available in warning and enforced at all times?
51.	Are disposable procedures for waste products satisfactory?
52.	Is consummation of food and drink banned in the laboratory?
53.	Noise levels appropriate, signs indicating hearing protection required where noise levels are high.
54.	Are emergency easy wash & safety showers workable in lab?
55.	Emergency eyewash & safety shower stations fully accessible.
Machines and Tools
56.	Are all operators trained to use machines?
57.	Are machines adequately guarded to prevent accidental contact?
58.	Is the ON/OFF switch clearly marked and close to the operator’s work station?
59.	Is there adequate work space?
60.	Are records kept of maintenance on machinery?
61.	Are tools properly maintained?
62.	Equipment safety instruction known to operator?
63.	Caution sign marked
64.	Defective tools are tagged & removed from service
65.	Manufacturer’s manuals available for all tools & machine.
Fire Fighting Equipment
66.	Are fire extinguishers available?
67.	Are fire extinguishers placed in dedicated place?
68.	Having fire extinguishers validity?
69.	Are water and buckets kept in appropriate place and easily accessible?
70.	Is the firefighting equipment is usable condition and properly checked?
71.	Are the workers allowed to handle the equipment?
Housekeeping
72.	Are walls, ledges, and windows, bulb clean and free from dust-deposition?
73.	Is there a schedule for floor cleaning?
74.	Has man power been assigned for this work?
75.	Are sufficient areas and containers allotted for raw material, goods in-process and finished products?
76.	Are stair kept clear and not used for storage?
77.	Is material properly piled / stacked in areas?
78.	Doors are not blocked.
79.	Routes, signs & door clearly marked; exit signs easy to see; outside entrances is clearly lit.
SOP
80.	Safety SOP in place
81.	Safety instruction know to every body
82.	Individual know what to do during emergency?
Utility
83.	Leakage: as there is any leakage in-
	(a) Water line and valves
	(b) Compressed air line and valves
	(c) Natural gas line and valves
84.	Are exhaust system work properly?
85.	Temperature and Humidity within range?
86.	Waste segregated and deposited in proper place?
87.	Waste transferred to proper place
88.	ETP function properly
Hygiene
89.	Washrooms & kitchen are clean.
90.	Washing facility available (soap, tissue etc.)
91.	Are the chemicals provided adequately for cleaning?
92.	Are measures in place to prevent the spread of disease?
General
93.	Floors: Clean, dry, free from debris, clutter & trip hazards?
94.	Furniture/ Office equipment secure from tipping, appropriate for work being done.
95.	Are office accessories stored appropriately?
96.	Are materials stacked on desks?
Security
97.	Emergency numbers for internal & external contacts are easily available?
98.	Visitor/contractor rules are in place
99.	Safety measures are in place for anyone working alone (ask worker)
100.	Training on workplace violence & harassment (ask worker).